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Docs By The Sea Incubator (Bali, 25 April–2 May 2019)
Docs By The Sea Incubator is an incubation program for Southeast Asian documentary filmmakers to sharpen their story in Storytelling Lab, create refined rough cut in Editing Lab, or develop the skills to face challenges as a producer in Creative Producing Lab. Eight (8) compelling projects will be selected to participate in each lab. Without the pressure of an open pitching forum, the incubation program is designed help Southeast Asian documentaries to aim higher and to reach wider audience.

There are three labs which will take place in Bali (venue to be confirmed):

Storytelling Lab (25–28 April 2019)

Eight (8) selected projects will work with two (2) international mentors to develop a compelling storyline, story structure, effective synopsis and other hidden gems waiting to be polished. As many projects have to go to pitching forums to find funding and distribution, in the last day, there will be a chance to do a pitch exercise.

Creative Producing Lab (29 April–2 May 2019)

Becoming a documentary producer in Southeast Asian countries is not an easy task. Challenges are abundant and the international industry can be intimidating. Eight (8) emerging Southeast Asian producers are invited to this intimate sharing sessions where they can exchange precious industry insights on funding, distribution, negotiation, contracts and handy skills that are absolutely necessary to navigate the market. The four (4) day lab is a safe space to talk about the challenges you are facing with two (2) professional producers and fellow participants.

Editing Lab (25 April–2 May 2019)

In these intense eight (8) days, eight (8) selected projects in rough cut stage will get editing consultation from four (4) world-class mentors. The selected projects are expected to arrive with the director, editing equipment and editor so the eight-day lab can maximize the potentials of the film, clarify the vision of the director, and help the film to reach wider audience.

Eligibility

  1. The project submitted must be produced or directed by Southeast Asian filmmaker(s), who will be the attending participant(s) of Docs By The Sea Incubator 2019. Upon selection, selected projects will have to show a proof of their director / producer Southeast Asian nationality.
  2. For Storytelling Lab, the director must be the attending participant(s) of the lab. Selected projects can be in development/research to production stage.
  3. For Creative Producing Lab, the producer must be the attending participant(s) of the lab.
  4. For Editing Lab, the director or the editor must be the attending participant(s) of the lab. The project must be in rough cut stage. Thus, providing a rough-cut in the application is obligatory. Rough cut does not mean a quick assembly of shot footage. Rough cut should show story structure and resemble the vision of the director.
  5. Project(s) that have participated in previous Storytelling Lab in Docs By The Sea or IF/Then is eligible for Creative Producing or Editing Lab in Docs By The Sea Incubator. Project(s) that have participated in previous Editing Lab(s) in Docs By The Sea is eligible for only the Creative Producing Lab in Docs By The Sea Incubator.
  6. All labs will be conducted in English. Docs By The Sea Incubator does not provide an individual translator for non-English speaking participants. Projects with non-English speaking members who wish to attend Docs By The Sea have to secure a translator on their own cost.

Application

The application is open from 7 February – 8 March 2019 through digital form submission(s). There are two forms: Project Registration which is obligatory for applicants of all labs, and additional form for Creative Producing Lab application only. Application must be filled out in English. All supporting audiovisual materials (e.g trailer, excerpt, or rough cut) have to be subtitled in English.
Below are the details of each information you need to submit in the form(s).
  1. Applicant Information
    The applicant will be the main contact person for the project. We will contact you mainly via email. We would like you also to clear our email (info@docsbythesea.org and registration@docsbythesea.org) from the spam filter.

  2. Lab Choice
    If you choose Storytelling Lab or Editing Lab, you will be directed to the Project Form. If you choose Creative Producing Lab, you will be directed to the additional form first (details below).

PROJECT FORM

  1. Project Title
    In english (for international title) and in the language you use (please write it down in romanized version).

  2. Main Country of Production

  3. Expected Length of the Film
  4. In minutes.

  5. Expected Time of Completion
  6. The month and the year, e.g. January 2020.

  7. Stage of Production
  8. Please choose one of the following: (1) Development/Research, (2) Start Production, (3) In Production, (4) Post Production, (5) Rough Cut.

  9. Supporting Materials
  10. Please provide the audiovisual materials in link to Google Drive, Vimeo, etc along with the password if there is any (rough cut is obligatory for applicants of the Editing Lab). For the still images, please upload it in one (1) ZIP or RAR format.

  11. Logline
  12. Max. 30 words.

  13. Synopsis
  14. Max. 340 words.

  15. Project Description
  16. Consisting director’s statement, producer’s statement (obligatory for the applicant of Creative Producing Lab), background, story outline, artistic approach, access secured, or any other information that you may think is necessary in max. 1100 words.

  17. Previous Participation
  18. Please state if your project has been selected to one of In-Docs’ previous programs and write down the name of program.

  19. Financial Details
  20. As we will also send out the catalog of the project to our partners or decision makers after the Lab, the total budget and financing in place will be necessary.

  21. Project’s Director(s), Producer(s), and Production House/Company Information
  22. We will need above data, including the contact information and bio for our selection process and the catalog. You could write down up to two (2) directors and two (2) producers. If there are more director or producer, please send us an email to registration@docsbythesea.org

Creative Producing Additional Form

The form consists of answering several essay questions and providing filmography as well as portfolio or sample works, showcasing the quality of the applicant as producer(s). The questions preview is as follows.
  1. How and why did you start as a producer for Southeast Asian documentary project(s)?
  2. How and why did you become the producer of this project you are bringing to Docs By The Sea Incubator? What's your vision for this project?
  3. What are the challenges you are facing for this project, especially as a producer working on Southeast Asian documentary project(s)? What are your current strategies to face those problems?
  4. How do you see the opportunity for this project in the global market?

Selection

The selection process will start on 15 – 22 March 2019. After that, we will send the selected participants an email asking for attendance confirmation. The confirmation should be given to In-Docs until 29 March 2019. Failing to do so will result in evoked slot from participating in the lab and the vacant slot then will be given to another applicant.

Travel and Accommodation Stipend

For selected projects, In-Docs is committed to provide a travel stipend for inbound and outbound flight and accommodation for the duration of the Labs. Please read the terms and conditions below.
  1. The travel stipend is for maximum one (1) participant from Southeast Asia for each selected project, or maximum two (2) participants from Indonesia for each selected project.
    • For the storytelling lab participants, the travel stipend is given to the director of the project.
    • For the editing lab participants, the travel stipend is given to the editor/director of the project.
    • For the creative producing lab participants, the travel stipend is given to the applicant, who is an active producer from Southeast Asian countries.
  2. In-Docs will only cover travel from and to the same destination of flight. The inbound flight will be designed to arrive one (1) day before the Lab begins and the outbound flight will be designed to depart one (1) day after the Lab finishes. If there are different points of inbound and outbound flights, In-Docs will only be able to cover the inbound flight (flight to Bali, Indonesia).
  3. The travel stipend that is provided by In-Docs for selected participants may not cover full travel expenses.
  4. If selected participants request a cancellation for any reasons after the purchase of the flight ticket and/or accommodation booking, the selected participants will have to reimburse fully to In-Docs.
  5. Selected participants who request flight or room upgrades bear the responsibility of the costs resulted from the upgrade.
  6. Each project will obtain one room for accommodation. Projects who have multiple team members attending the workshop may share the room, as long as there are no more than two (2) people sharing the room.
  7. If attending team members do not wish to share the room, the participant has to find another accommodation for attending team members or pay for additional room expenses.
  8. Each project may invite additional members of the team to attend Doc By The Sea Incubator 2019 on their own expenses, as long as the extra team members are conveyed and registered to In-Docs one month before the workshop (through correspondence after the selection announcement).

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